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Seed Exchange Ordering Information


Priorities and Key Dates:

○  Contributors will have order preference until February 12.  Set "Seed Contributor?" on order form page to "Yes".

○  Non-contributor orders will be filled in the order they are received after contributor priority orders are filled.

○  Orders placed until February 20 from ARS members residing in EU countries will be shipped to an EU consigner, who
     will distribute the individual orders. The group order will share the cost of the required phytosanitary certificate and
     shipping to the consigner.

○  Until March 15 only members of the American Rhododendron Society may order seed.  After March 15
    anyone may order seeds.

○  Please submit your order as soon as possible; some lot numbers are in short supply.

To Place Your Order:

○  Go to Order Form Page.  List your first and second choice seed lot numbers in numeric order.  Also tell us if we may
    make any substitutions.  You may select one packet of as many seed lots as you desire.  Quantity of seed per packet
    (usually 40+) is a function of the quantity of seed received from each donor.

 On the order form enter your name, mail address and email address. Select yes/no if Seed Contributor and/or ARS Member.

Please read carefully the ordering options as important restrictions now apply based on where you reside.

○  Orders from ARS member residing within the USA:

    Please do not send payment with seed orderSend payment only after seed is received.  Do not send cash.
    If paying by check the check should be made out to: ARS Seed Exchange. You can also pay via PayPal using a credit
    or debit cards or via a personal PayPal account.  The exchange will have PayPal email a payment invoice to you after
    your order is shipped.  PayPal fees on your payment are borne by the seed exchange.

    Postage and handling fee is $3.00.

○  Orders from ARS member residing in Canada:

    After receipt of seed, please pay by postal money order in U.S. funds or pay via PayPal.  Postage and handling fee is
    $3.00 USD for Canadian orders.

○  Orders from ARS members residing outside North American:
    All shipments outside of North America require purchase of a phytosanitary certificate that costs $30 USD.


○  Orders from ARS members residing in the European Union (EU): 
    Only seed originating in the USA and EU countries can be ordered.

○  Orders placed until FEBRUARY 20 will be shipped to an EU consigner, who will distribute the individual orders.  The
    group order will share the cost of the phytosanitary certificate and shipping to the consigner.  Please pay via PayPal. 
    The exchange will have PayPal email a payment invoice to you.  The EU consigner is: Henk Borsje, Oudenbosch,
    Netherlands, email: hjborsje@alert-systems.com.

○  Orders placed after FEBRUARY 20, a personal phytosanitary certificate must be purchased.  Postage and handling fee
     is $5.00 USD.  Please pay via PayPal.  The exchange will have PayPal email a payment invoice to you.

○  ARS members and non-members residing in the United Kingdom:
    At this time current regulations prohibit import of plant seeds into the UK.

○  ARS members residing in other foreign countries:
    Only seed originating in the USA and the country you are ordering from can be purchased.  Postage and handling
    fee is $5.00 USD.  Please pay via PayPal.  An invoice for payment will be emailed to you from PayPal.

○  Orders from non-ARS members:

○  Orders are welcomed from non-ARS members after March 15.  U.S. and Canadian residents can order any seed lot
    available in the exchange.  There are restrictions on orders submitted from non North American countries.  Only seed
    originating in the USA and EU countries can be ordered by EU country residents.  Those residing in other foreign
    counties - only seed originating in the USA and the country you are ordering from can be purchased. All orders require
    purchase of an individual phytosanitary inspection certificate.

    Upon notification of the amount due, payment is due in full to the seed exchange.  Your order will be shipped when your
    payment is received.  Select postage and handling fee appropriate for your country of residence.

Seed Order Pricing:

○  Seed is $3.00 USD per packet.

○  EU-Group orders: The $30 USD cost of the phytosanitary inspection certificate fee will be divided equally among all
    participants in the group.  The certificate cost will appear as “$TBD” when you initially place your order online at the ARS
    website.  After closure of the group order on February 20, you will receive an invoice sent by email showing the phytosanitary
    certificate cost.

○  Non-EU, non-North American orders: Phytosanitary certificates cost $30 USD.

○  Postage and handling fee:

   ○  U.S. orders: $3.00

   ○  Canadian orders: $3.00 USD

   ○  Non EU-group international orders: $5.00 USD for up to 20 packets. Orders over 20 packets will incur additional postage.

   ○  For EU group orders: The actual postage to send your seed to the consigner will be equally divided among all participants. 
       Additional postage required to send your order from the consigner to you will be paid up front with your seed order.

       When you initially place your online order the fee will be shown as ”$TBD”.  The invoice you will be emailed will show the
       exact amount due to be paid for postage and handling.

○  For payments transacted via PayPal, at the PayPal website you have the option of paying by credit card, debit card, e-check,
    or personal PayPal account. One does not need to signup for a PayPal account to pay via the PayPal website.  You
    will receive an invoice from the seed exchange listing your seed order details and the amount of payment due.  When your
    order is shipped, PayPal will email you an invoice requesting payment.  The PayPal bill is due within 30 days.

Street address for payments by check or money order:

 ARS Seed Exchange
 10930 S Huntington Drive
 Oregon City, OR
 97045
 USA

Pollen-to-Seed Program:

To encourage participation in the seed exchange program, and to make available quality pollen, seed contributors are entitled to request up to a $50.00 in credit for pollen purchases made each year from the Rhododendron Species Botanical Garden at http://www.rhodygarden.org/catalogs.html or a catalog may be requested by mail at RSBG, PO Box 3798, Federal Way, WA 98063. To participate, we ask you to submit your order and identify yourself as an ARS seed contributor. The RSBG will mail pollen directly to you and then bill the Seed Exchange.



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American Rhododendron Society
P.O. Box 43, Craryville, NY 12521
Ph: 631-533-0375   E-Mail: member@arsoffice.org
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